Annual Filings

Annual Returns and Annual BO confirmations

All companies must prepare an Annual Return and Annual Beneficial Owners confirmation form (if applicable) in the prescribed format to be made up, upon each anniversary date of its registration.

These must be filed with the Registrar of Companies within 42 days after the date to which the forms are made up.

These can be currently filed online or in paper format at our offices.

Both Forms need to be signed by a director or company secretary.

A payment between EUR100 and EUR1,400 depending on the authorised capital is to be submitted along with the Annual Return. No payment is applicable with the Annual BO confirmation form.

Together with Annual Return, a registration fee must be paid according to the authorised share capital. These are the relevant fees:

These fees are as per LEGAL NOTICE 354 of 2008, as amended by Legal Notice 381 of 2015, SUBSIDIARY LEGISLATION 386.03 COMPANIES ACT (FEES) REGULATIONS.

In case, the Annual Return and Annual BO confirmation form is not submitted with 42 days from made up date, then company would start incurring penalties.

Annual Accounts

Companies are also required to file a copy of the annual accounts. These must generally be accompanied by a copy of the auditors’ report thereon, and the directors’ report unless a declaration Form is submitted.

The annual accounts must be approved within 10 months from the end of the financial year and filed within 42 days following the 10 month-period.

Annual Accounts are to be filed online through the Online portal. Physical submissions are no longer accepted.

The format of the accounts to be submitted depends on the size of the company. Small companies may take advantage of the exemptions allowed under the Companies Act.

A small company, according to the companies act, is a company which on its balance sheet dates does not exceed the limits of two of the three following criteria:

·         Balance sheet total: EUR 4,000,000;

·         Turnover: EUR 8,000,000

·         Average number of employees during the accounting period: 50.

Private companies which on their balance sheet date do not exceed the limits of two of the three following criteria:

·         Balance sheet total: EUR 46,600

·         Turnover: EUR 93,000

·         Average number of employees during the accounting period: 2;

·         shall be exempted from the requirements concerning, the auditor’s report.

In case of accounts, with the first of financial statements there must also be filed the Form DD2. Other Forms which are to be filed are ones such as the Form DD1 with every consequent set of accounts filed.

If the company qualifies as a small company the first accounts must be accompanied with the Form DD4 whereas subsequent set of accounts for small companies must be accompanied with a Form DD3.