FOI

Government Agency

Malta Business Registry (“MBR”)

Description of the agency’s structure

The MBR is headed by the Registrar of Companies who performs all the functions and duties of the Chief Executive Officer as stipulated in the Public Administration Act. He is also vested with the legal and judicial representation. The Deputy Registrar is appointed to aid the Registrar of Companies in the execution of his duties.

The MBR organisational structure consists of the Executive Committee, Board of Management and the following Departments:  

– Registry of Commercial Partnerships

– Legal and Enforcement Unit

– Compliance Unit

– Human Resources and Development Unit

– Finance and Administration Unit

– Information and Communications Technology Unit

– International Affairs, Research and Communications Unit

– Office of the Official Receiver

Description of the department/directorate/entity’s functions and responsibilities

The MBR, established under Subsidiary Legislation 595.27, is a government agency tasked to with all the duties and functions pertaining to the Registrar of commercial partnerships under the Companies Act. This entails the registration of new commercial partnerships and other legal entities, the issuing of certified documentation from the register and the general upkeep and maintenance of the register, ensuring that the information is up to date. The MBR is headed by the Registrar of Companies who is also in charge of the register of beneficial owners of commercial partnerships and of maintaining the register of beneficial owners of legal persons (namely Foundations and Associations) in terms of the Civil Code (Second Schedule) and unregistered associations. In addition to this, the MBR is tasked to carry out all additional duties imposed on the Registrar of Companies in accordance with Article 401 of the Companies Act and all functions of pertaining to the Registrar of Legal Persons in terms of the Civil Code (Second Schedule).

General description of the categories of documents the department/directorate/entity holds (including exempt documents)

The Agency holds documents falling under the following main categories: 1) Website maintained by the Registrar of Companies on all commercial partnerships registered in Malta including basic information, annual returns and annual accounts, all notifications and publications required by law;

2) All information on the website mentioned in (1) are kept also as hard copy;

3) Supporting documents requested by the Registrar in relation to commercial partnerships;

4) Register on beneficial owners of commercial partnerships;

5) Reports on the findings of MBR representatives during on-site inspections carried out at the offices of CSP’s;

6) Internal policies;

7) Published policies and notices;

8) Memoranda of Understanding and related exchange of information documents

9) Copies of agreements entered into by MBR with third parties; Dossiers related to procurement;

10) Human Resources documents;

11) Staff Self-Development scheme files;

12) Health and Safety documents;

13) Legislation (Local and EU);

14) Project Proposals and Implementation Reports;

15) Submission of EU surveys;

16) Court judgement decrees and notification by courts;

17) Court summons;

18) Statistics;

19) Internal notices and communications issued      

Note: Some of the information listed above is exempt from disclosure under the Freedom of Information Act (Cap. 496).      

Description of all manuals and similar types of documents which contain policies, principles, rules or guidelines in accordance with which decisions or recommendations are made in respect of members of the public (including bodies corporate and employees of the public authority in their personal capacity)

– Staff Handbook

– Standard Operating Procedures

– Maltese and EU Legislations

– Public Procurement Regulations  

Note: As regards Documents filed in accordance with the Companies Act, it is notified that these documents are already available for public scrutiny.         

Statement of the information that needs to be available to members of the public who wish to obtain access to official documents from the public authority, which statement shall include particulars of the officer or officers to whom requests for such access should be sent

The FOI officer of the MBR may be contacted by e-mail on foi.mbr@mbr.mt or by telephone 22582300

FOI Requests may be submitted by e-mail to foi.mbr@mbr.mt or through the FOI Portal  https://foi.gov.mt/ via the e-ID.

Details of Internal Complaints Procedure

Applicants may submit a complaint to the Public Authority within a maximum of 30 days from the date of the last relevant communication by the Public Authority. A decision will be provided within 10 working days from the receipt of the complaint.

Subsequent and different complaints on the same request can only be submitted to the Public Authority after the first complaint has been answered or following the lapse of 10 working days from the date of submission of the complaint.

If applicants remain dissatisfied with the outcome of their complaint, they may appeal the decision through the Information and Data Protection Commissioner (IDPC) within 60 days from the date of the notification by the Public Authority.

Should applicants remain dissatisfied with the outcome of this procedure, they may appeal the decision through the Information and Data Protection Appeals Tribunal within 20 working days from the last relevant communication by the IDPC. An appeal from this decision may be registered at the Courts of Appeal within 30 days from the last relevant communication of the Information and Data Protection Appeals Tribunal.

Other Information

Complaints may be submitted by e-mail to foi.mbr@mbr.mt or through the FOI Portal https://foi.gov.mt/ via the e-ID

Working Hours: Monday - Thursday

09.00 - 12.00; 13.00 - 14.30

Emails received during the weekend are replied to on the next working day.

MBR Contact Details

Address:

AM Business Centre,

Floor 2,

Triq il-Labour,

Zejtun, ZTN 2402,

Telephone: (+356) 22582300

Generic e-mail address: info.mbr@mbr.mt

Website: https://mbr.mt/